District 20 (Area 11) Meeng Minutes
September 21, 2023, 6:30 PM
Guilford Community Center
In Atendance: Al (DCM Chair), Pam C (Tres/secretary), Herb S. (Sched/Web), Geoff (Public
Informaon) GRS”s Mat, Lee, Terry, Meg, Nick
Guests: Gretchen and Cathy
Meeng opened at 6:32 with GSR Preamble, Responsibility Statement, Serenity Prayer, Reading of Tradion 9 and Concept 9 and welcome to GRS’s and guests.
Treasurers report: September (This was presented by phone and placed first since Greg has a prior commitment).
Total cash: $3,249.61
Cash held in excess of prudent reserve: $2,172.36 Cash held in prudent reserve: $1,077.25
Reconciliation for the month is off by $171.53 attributed the check ordering and corporate registration expenses; Pam and I will get together when she is back to smooth out our Reporting vs. bank statements August Expenses:
No expenses registered for the month of August August Income:
$204.75
Budget Variance Report:
Running at 134.68% of annual revenue budget ($1,346.75 vs. $1,000)
Running at 32.16% of annual expense budget roughly 50% of the way through the fiscal year
$1,385.57 vs. $4,309)
Budget Notes and Discussion:
OLD BUSINESS:
Group Concerns – none reported.
Board Members have been speaking to group members encouraging parcipaon in District 20. This is an ongoing effort.
Create informaon sheet to hand out: Herb draed a simple hand out to be read and distributed at the meengs to outline the AA structure Group-District-State-Naonal levels. Al will format the statement and send it out for approval of the Board.
NEW BUSINESS:
Changes to the Officers Guidelines: Changes were reviewed, Herb made moon to approve changes, Pam second – moon carried. No discussion.
Alki-line Represenve Guidelines were reviewed – Herb Moved to accept changes/Pam second.
Should we have a District 20 website. Group was in agreement that we should have a website to inform people of what District 20 is doing to carry the message to other alcoholics. Other possible uses: Ride Share, Speaker exchange, Meengs. Herb has reserved 2 URL’s to use for this project. Pam made moon for Herb and Geoff will work on this and come to the next district meeng with a proposal. Meg second.
Discussion of what to do with videos already produced to explain AA to the newcomer or anyone interested. No decisions were made.
Public Informaon: Meg will check out pung a public service announcement in the Guilford Chamber of Commerce magazine. This will be a simple promoonal statement. reminders- Guilford Chamber Put a
Geoff is going to look in to patch to place a small Public Service Statement
Herb moon to give 250 $ to Alkathon Geoff second.
We will be looking at making some pads to keep in the meeng locaons to use for distribung phone numbers to new members. Mat menoned Tom G made one for the Friday PM meeng; he will invesgate that. Officers Reports
DCM
Due to me Al indicated nothing important occurred. Business as usual.
Treasurer
See atachment for details
Moon was made and passed to reimburse Al $$214.80 for prinng the Tri-fold Guilford A.A. Brochures.
Recording secretary
August Meeng Minutes were approved as submited.
Registrar
Nothing new to report
Moon was made and passed to adjourn the meeng at 7:45 pm
Pam C
